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Terms and conditions

Your appointment is reserved especially for you and, whilst we understand that sometimes changes are necessary, we respectfully ask that you let us know at least 48 hours’ in advance. Our cancellation policy is strictly 48 hours’ for all guests. If we don’t receive 48 hours’ notice to cancel your appointment, then we may miss the opportunity to fill the space and guests on our waiting list miss the chance to come and see us. If you are unable to attend your appointment, it can be rescheduled or cancelled via our booking site, app, social messenger, email or by phone. Please ensure you cancel 48 hours before your appointment time,to avoid charges to your card and so we can have a chance to refill your appointment.

 

Contact details

 

  • Phone 01296 322427

  • Website: theroomatberryfields

  • Email : theroomatberryfields@gmail.com

  • Socials: Facebook: theroom

  • Instagram: theroomatberryfields

  • Cancellations are charged as follows: 

  • Cancelled/rescheduled appointment up to 48 hours before – no charge

  • Cancelled/rescheduled appointment with 24-48 hours notice – 100% charge

  • Cancelled/rescheduled appointment less than 24 hours notice – 100% charge

  • A last minute reduction to your service on the day – 100% charge

  • No Show or more than 10 mins late for appointment – 100% charge

 

In booking your appointment, you agree for The Room at Berryfields  to safely keep your card on file, for that appointment (or permanently should you wish), and you grant The Room at Berryfields  authority to charge the card at the end of the appointment/cancellation and/or fail to attend.

Alternatively you may pay 100% cash or card, in advance, to secure your booking – if you prefer not to leave your card details.

All returning guests who failed to attend an appointment will have to pay their outstanding balance and pre-pay in full for their next appointment. We completely understand that things can happen at the last minute and can assure you that we will be sympathetic. 

 

Skin test

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Clients who have not had a colour service before, or have not had a colour service for over 6 months at The Room at Berryfields, must make arrangements for a complimentary consultation to be booked which will include a skin allergy test, this is to ensure you and your stylist can talk through what you would like us to achieve for you. Allergy tests must take place no later than 48 hours’ before a colour service appointment.  

 

Late Arrivals

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Your Artist will always try their best to accommodate you if you are late, however this is not always possible, without impacting subsequent guests.  

If you are more than 10 minutes late, it may not be possible to carry out your service in full and you will still be charged the full cost of the service you would have had.  If it is not possible to carry out your service in the time remaining, we will offer to reschedule, however 100% of the service cost will be charged, and the 20% deposit will then be charged for the re-booked service. It is your responsibility to arrive on time and provide accurate contact information to receive reminders and updates about your appointment.  – Please notify us as soon as possible if your circumstances change. 

 

Refunds

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Deposits are non-refundable, except in the case of salon-initiated cancellations and emergencies.

 

 

Right to refuse

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The Room at Berryfields reserves the right to refuse any guest we feel is unfit for a service, this includes but is not limited to: 

 

  • Any guest that appears under the influence of drugs and/or excessive alcohol consumption. 

  • Certain services that are known as contra-indications, these are conditions that can interfere with a result of a treatment.  Any medical conditions, allergies,  or colour history that are displayed or made aware to us during the consultation as a contra-indication will be explained to you by your Artist, why the service cannot be carried out.  They will discuss if there is another service more suitable. 

  • A guest who has not been skin tested

  • A guest who has had an allergic reaction to our colour, or ANY colour brand in the past. 

  • We operate a zero tolerance policy to protect our team.  Any guest who displays behaviors that make a member of our team or other guests uncomfortable, disrespected or intimidated will be asked to leave (and may still be charged the balance of their service).  We provide a safe environment for our team and guests and this should be respected. 

  • The Room at Berryfields  welcomes all genders, ethnic backgrounds, the elderly, people at any level of ability and all religions.  We do not tolerate hateful behaviour, and if we consider you have done so, you will be asked to leave. 

  • Any chemical service to any child under 16.  This includes perms and all colour services. 

  • Any service that in any way voids our insurance policy. 

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